From the course: Outlook Essential Training (Microsoft 365)

Features for Outlook users with disabilities - Outlook Tutorial

From the course: Outlook Essential Training (Microsoft 365)

Start my 1-month free trial Buy for my team

Features for Outlook users with disabilities

“

- [Instructor] Outlook has some tools built in to help you if you need assistance. We talked about using the highlight tool in a previous video, but don't forget that you can click and drag to select text, and in the context menu that appears, you can click Highlight to bring attention to that particular bit of text. The next tool is called the Immersive Reader, and you can find it in the view menu. With your email selected, click Immersive Reader. And it's going to open up a special window in which you can not only have your email read aloud to you, but you can also change every aspect of how it's displayed to you. At the very bottom of the screen, you can click the play button to have the email read aloud, and if you click voice settings right next to it, you can change the speed of the voice, as well as the voice selection. On the top right hand side of the screen, you can choose text preferences. From here, you can adjust the size, increase the spacing, change the font, and even the color. Clicking the grammar options will let you call out the parts of speech, such as nouns, verbs, and adjectives, and you can even toggle on and off a display of syllables. And finally, in the Reading Preferences screen, you can choose how many lines of focus you want to show when you're reading. You can also translate your text into a completely different language. To close out of the immersive reader, click the back arrow on the left hand side of the screen. After this, I'm going to click the gear icon to go into settings. Click General on the left hand side, and from here, choose Accessibility. Here's where you can choose what kind of keyboard shortcuts you want Outlook to use as a preference. And in the accessible content section, you can place a check mark next to Ask Senders to Send Content that's Accessible, and they'll get a notification at the top of every email that you send, letting the senders know that you prefer accessible content. I can click the X to close out of this. And up next, I'm going to show you how you can create more accessible emails.

Contents