Our client manufactures household products and is seeking a proactive and organized individual to fill the 5-day-in-person Office Administrator role. This position will be pivotal in supporting their growing organization by providing administrative assistance, overseeing office operations, coordinating HR tasks, and collaborating with the leadership team.
Job Responsibilities:
Greet visitors and guests – direct them to the appropriate staff member while ensuring building safety and visitor logbook compliance
Responds to telephone and electronic communications for vendors, customers, and employees.
Routes calls to specific people, texting, emailing when necessary.
Ensure effective internal and external telephone and mail communications to maintain a professional image.
Maintain orderliness in reception area, conference rooms, and designated visitor areas
Filters outgoing and incoming mail, overnight, and courier packages
Orders office, kitchen, and PPE supplies.
Provide support on administrative tasks for senior management, vendors and candidates including expense reports, travel planning and itineraries etc.
Performs scheduling tasks including calendar coordination; purchases airfare and lodging; reserves conference rooms and teleconference services; selects catering; and assembles attendee packets.
Maintains conference room schedule; prepares the conference room for meetings and coordinates catering orders for large meetings and restores area after each meeting.
Prepares correspondence, presentations, email communications, and Excel spreadsheets for employees and management.
Coordinate company parties, events, holiday cards, and business cards for new employees.
Reconcile all invoices and expense reports for administration-related expenses. Manage PPE purchases, invoice reconciliations, and vendor management for PPE.
Reconciles corporate credit card account.
Assist HR in administrative functions as needed.
Support HR and employees with timesheet review and approvals.