Experienced HR Professional Background in Pharma & Start Ups
About Viscadia
Viscadia is a consulting firm whose mission is to empower life sciences companies with clarity and confidence through forecasting. Our team of experts has many years of experience in the life sciences industry and the consulting space. We are looking for an Executive Assistant to join our team of 80+ professionals located in Arlington, VA, Cambridge, MA, Switzerland, and Delhi, India. This position reports to the CEO and is based out of the Arlington, VA office.
Why should you consider Viscadia as the next step in your career journey? Since our founding in 2010, we’ve grown from a startup to a vibrant and collaborative community of more than 80 professionals, and we are looking for people like you to help fuel our next stage of growth.
Benefits of Working at Viscadia
Fast-paced, growth-oriented company with a clear focus on a singular mission and a commitment to our employees and our communities
As a direct report to the CEO, you will be a key partner in the day-to-day operations of the company
Small company culture with the benefits of a large company, including:
Medical, dental and vision coverage
401(k) plan, with company match
Generous paid vacation and company holidays
Paid time off for community service
Responsibilities
As Executive Assistant, you will work in a fast-paced environment with our colleagues in each of our three locations. This full-time position reports to the CEO
Perform daily administrative duties such as answering company phone, calendar management, scheduling travel, and managing internal and external correspondence
Prepare and process expense reports
Meeting/event planning, including coordination of logistics for client meetings and internal company meetings
Acts as a liaison for remote access/IT issues
Coordinates and maintains company files in compliance with corporate and government regulations
Coordinates new employee office set-ups and onboarding, including ordering and shipment of computers and IT setup
Manages ad-hoc projects/administrative duties as requested
Qualifications
3 - 5 years previous admin experience or equivalent
High school diploma required; associates or bachelor’s degree preferred
Operates independently and works on own initiative
Ability to collaborate with colleagues in global locations
Ability to handle multiple projects simultaneously and work under tight deadlines, with a keen attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint), Adobe Acrobat, Outlook and virtual meeting applications (Microsoft Teams, Zoom, WebEx)
Ability to work in the Arlington, VA office 4 days/week
Employment type
Full-time
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