Director of Purchasing

As the Director of Purchasing, you will manage the bid process, facilitate competitive pricing, increase trade partners, and promote synchronization between the design and construction departments. 

Duties/Responsibilities 

Sales

• Review lot and house placement to minimize costs and maximize views, and provide a “site analysis” when needed. 

Estimating

• Collect and review all pertinent documents including plans, drawings, and specifications.
• Study documentation and meet with the residential design team as needed to fully understand what is required.
• Red-line any discrepancies or questions assuring specs and budgets are properly aligned.
• Collaborate with the residential design team to develop project budgets consistent with client expectations; encourage efficient production and a reduction in warranty claims. Provide pricing options when possible. 
• Manage the RFQ process in a manner that communicates product acceptance, quality, and value while also promoting competitive material and labor pricing from qualified vendors and subcontractors; distribute plans and specifications to subcontractors and suppliers.
• Negotiate contracts with competitive pricing by leverage volume contracting, payment terms, and discounts to reduce costs and enhance profitability.
• Draft proposals that detail materials, costs, and time frames.
• Review estimates with construction to achieve stakeholder buy-in. 
• Meet with clients as needed to address concerns and answer questions.
• Write all subcontractor agreements and ensure that they are job-specific.
• Analyze and maintain project costs and establish a current cost of construction.
• Establish a goal of being within 2% of the original estimate.
• Assure, where applicable, that the selections, specs, and budgets are aligned.
• Create a “Client Playbook” containing plans, contract, estimate, landscape design, design selections, and schedule. It could also include a list of trade folks, utility companies, etc.
• Increase the vendor and subcontractor base by adding quality-minded, “good value” vendor and trade folks.
• Hold formal meetings with trades to accomplish the following:
• To educate them as to the “Gabriel Way”
• To provide semiannual feedback as to their performances and how Gabriel can improve
• To seek continuous improvement
• Create a formal PO System for purchases and work orders.
• Work with the PM to generate and issue purchase order for major purchases.
• Analyze estimates for outliers and generate value-engineering opportunities.
• Hold/attend VE meetings with design and clients and document that process
• Consult estimating software engineer and improve upon current software.
• Manage and archive both paper and electronic estimating documents.
• Generate a look-book to coincide with pricing and specs.
• Review jobs and generate historical data points separated by caliber of home.

Vendor and Subcontractor Management

• Validate existing preferred vendor and subcontractor lists; develop additional trade partners to promote competitive pricing.
• Develop systems to efficiently manage subcontractors; allocate subcontractors in a manner that enhances the construction department’s ability to meet delivery agreements.
• Promote relationships with vendors and subcontractors to market Gabriel Builders as a preferred builder;  implement vendor and subcontractor appreciation celebrations.
• Establish ways to make vendor and subcontractor jobs easier in order to control prices. For example, a painter might include several call-back trips in his original budget because he knows there will be drywall patches.

Project Management 

• Coordinate handoff meetings from design to groundbreaking.
• Track projects in the sales pipeline as they progress through the residential design department.
• Analyze data and produce forecasts.
• Report status of each job that is in estimating to the company owners.
• Evaluate trending costs per square foot, contributing factors, and outliers.
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• Work with production (Gabe & Nick) to reduce construction schedule durations.
• Schedule monthly on-site project meetings to review each project.
• Coordinate bi-weekly schedule meetings with PM’s, Nick & Gabe.
• Look for means of Improvement as to expedite construction timeline-use of trusses, panelized homes, etc.        
• Debrief with PM after each project to review final budget numbers.      

Required Skills/Abilities And Qualifications: 

Bachelor degree in Business, Engineering, or other related field

Excellent verbal and written communication skills 

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Strong analytical and problem-solving skills

Ability to act with integrity, professionalism, and confidentiality