Administrative Assistant

At Van Metre, we believe that each employee contributes directly to our growth, success, and culture. We seek out candidates who love to challenge themselves and work with others to fulfill this role. Van Metre currently has an Administrative Assistant position available in the Corporate Legal Department at the Fairfax office! This position is a hybrid (remote and in-office) position, reporting to the Corporate Fairfax Office and occasionally to the Broadlands Office.

The Administrative Assistant is a vital part of the Corporate Legal Team, responsible for ensuring the smooth operation of a busy office. The candidate will be responsible for providing administrative support to the Legal team and the ideal candidate will be a problem solver and possess a positive attitude and customer service mentality. The Corporate Legal Team consists of a General Counsel, two in-house attorneys, two paralegals and a legal assistant.

Key Responsibilities:

• Manage multiple fluctuating calendars by planning and scheduling calls, meetings, and conferences
• Prepare and coordinate documentation, reports, financial data, and handle logistics for meetings
• Track deadlines and meetings; prioritize conflicting needs, handle matters expeditiously, proactively
• Make travel arrangements, prepare expense reports, and purchase orders
• Revise legal documents as requested; word processing, formatting, and editing documents
• Facilitate the execution and delivery of legal documents
• Communicate with executives, investors and vendors with discretion, confidentiality, and timeliness
• Keep track of purchases and support credit card reconciliation worksheet
• Work with IT to troubleshoot office technology issues
• Create and process internal and external counsel legal invoices
• Oversee and reconcile monthly credit card invoices for multiple team members
• Order, stock and organize supplies
• Manage and oversee special projects for Legal team
• Perform other administrative duties as assigned
  
  

Requirements:

• 3+ years of experience in an administrative role, preferably in a professional office environment
• Proficiency in Microsoft Office Suite; experience with DocuSign and SharePoint is a plus
• Exceptional attention to detail and commitment to accuracy in all tasks
• Demonstrated ability to work independently, manage multiple priorities, and meet deadlines
• Self-motivated with a proactive approach to problem-solving
• Excellent communication and interpersonal skills
• Ability to thrive in a fast-paced environment and adapt to changing priorities
• Strong organizational skills and aptitude for learning new systems and processes
• Professional demeanor and ability to handle confidential information with discretion
  
  

Compensation and Benefits information: Van Metre offers excellent benefits, and a work environment that fosters and rewards excellence. We also promote work/life balance, including a robust Employee Wellness Program. We encourage employees to make full use of vacation and other company-paid leave to refresh their bodies and minds.

• Base Salary: $50,000-55,000 annually (Pay is commensurate with experience, education, training, and skills)
• Paid Time Off: 14 paid holidays; 10 vacation days, 10 sick days, Two Volunteer Days off, Two Personal Days, Winter Holiday Break, Day off for Annual Physical, Day off for your Birthday; comprehensive parental and bonding leave
• Retirement Planning: Company Matched 401(k) Retirement Savings Plan; access to retirement planning coaches
• Wellness: Annual Wellness Reimbursement of up to $900; Free and unlimited access to TaskHuman Wellness App for yourself and your family members.
  
  

Van Metre Core Values

Integrity; Ownership; Respect and Dignity; Diversity and Inclusion; Teamwork; Community; Work/Life Balance

Van Metre Mission Statement

The mission of Van Metre Companies is to build and continually improve upon the storied reputation, earned over the years since the Company's founding in 1955, of providing top quality homes, investment properties and services to our customers and clients. The Company's emphasis on integrity, professionalism and philanthropy ingrained by our founder Albert G. Van Metre, Sr. has garnered trust and respect in the Washington, D.C. area and beyond. It is critical to our future that we maintain that reputation and assure that Van Metre Companies continues to excel in real estate development and construction and in the management of apartment, retail and office investment properties, as well as in the provision of mortgage and related services. It is the task of our dedicated, energetic, and involved professionals to advance our ability to set the benchmark for luxury living and refined commercial development. The capstone of our mission is to make the "Van Metre" signature an icon for elegant residential communities, and industry leading condominium and apartment communities, as well as Class A neighborhood retail centers and office developments.